Job Description: Billing Executive job in Sector 58

www.makhijaplacement.com

Company Overview-Billing Executive job in Sector 58 

Billing Executive job in Sector 58  | Manufacturing Company is a leading manufacturer located in Sector 58, Ballabhgarh, Faridabad, Haryana. We specialize in producing high-quality [mention products or services your company manufactures], and our commitment to quality and customer satisfaction has earned us a reputable position in the manufacturing industry. With cutting-edge technology and a dedicated workforce, we consistently meet the demands of various industries, both locally and globally.

Our organization is focused on precision, efficiency, and maintaining the highest industry standards in our production and customer service. As we continue to grow and expand our operations, we are looking to hire an experienced and detail-oriented Billing Executive to join our finance team. The Billing Executive will play a crucial role in managing the company’s billing processes and ensuring that all financial transactions are accurate and timely.

Job Summary-Billing Executive job in Sector 58 

The Billing Executive at  Manufacturing Company will be responsible for the end-to-end billing process, including generating invoices, maintaining accurate records of all transactions, reconciling accounts, and ensuring that the company’s financial operations run smoothly. This position demands a high level of accuracy, attention to detail, and the ability to work under pressure.

The ideal candidate should have 2-3 years of experience in billing or accounting, preferably in the manufacturing industry. The Billing Executive will work closely with the accounts, sales, and procurement teams to ensure that billing is completed in a timely manner and discrepancies are resolved efficiently.

Key Responsibilities-Billing Executive job in Sector 58 

1. Billing and Invoicing:

– Generating Invoices: The Billing Executive is responsible for preparing and generating accurate invoices for customers based on orders and delivery receipts. This includes verifying all relevant details like product quantities, prices, and taxes.

– Processing Sales Orders: You will need to ensure that all sales orders are processed accurately in the billing system and that corresponding invoices are raised in a timely manner.

– Verifying Billing Data: Before issuing invoices, the Billing Executive must verify the data against purchase orders, contracts, or delivery notes to ensure that all billing information is accurate.

– Maintaining Billing Records: You will be responsible for maintaining detailed records of all invoices, receipts, and related documents in both physical and digital formats.

2. Payment Collection and Reconciliation:

– Payment Tracking: Monitor and track payments from customers to ensure timely collection. This involves sending reminders and follow-ups for overdue payments and managing customer queries regarding payments.

– Reconciliation of Accounts: Perform monthly account reconciliations to ensure that the billing records match with the company’s financial transactions. Resolve any discrepancies by coordinating with the accounts or sales teams.

– Processing Credit Notes: Issue credit notes for customers in cases of billing errors, product returns, or price adjustments. Ensure that these are accounted for correctly in the billing system.

– Payment Processing: Work with the finance team to process incoming payments and match them with outstanding invoices. Ensure that payments are allocated correctly in the accounting system.

3. GST and Tax Compliance:

– GST Invoicing: The Billing Executive will be responsible for generating GST-compliant invoices and ensuring that all applicable taxes are accurately calculated and reflected on the invoice.

– Tax Documentation: You will need to keep track of all tax documentation and ensure that the billing process complies with all local and national tax laws. This includes maintaining GST returns and other relevant tax forms.

– Filing and Reporting: Assist in filing periodic tax returns and reports, ensuring that the company meets its legal and regulatory obligations.

4. Communication and Coordination:

– Coordination with Sales and Accounts Teams: Collaborate closely with the sales, accounts, and procurement departments to resolve any issues related to billing discrepancies, customer disputes, or incomplete documentation.

– Responding to Customer Queries: The Billing Executive will handle customer inquiries related to billing, including clarifications on invoicing, payment terms, and discrepancies in invoices.

– Maintaining Customer Relationships: Develop and maintain positive relationships with customers by addressing their concerns regarding billing promptly and professionally.

5. Reporting and Data Analysis:

– Generating Reports: Prepare and present regular reports on billing activities, including outstanding payments, invoice aging, payment collections, and discrepancies. These reports will be shared with the management for financial analysis and decision-making.

– Tracking Metrics: Monitor and report key performance metrics such as the number of invoices generated, payment collection time, and overdue payments. This data will be used to improve the efficiency of the billing process.

– Cost Control and Efficiency: Work with the finance team to implement cost control measures in the billing process. This may include streamlining the invoicing procedure, reducing billing errors, and improving payment collection efficiency.

6. System Management and Improvement:

– Billing Software: Utilize billing and accounting software to generate invoices and maintain accurate records. The Billing Executive should be proficient in using software such as Tally, SAP, or other ERP systems to ensure the smooth processing of transactions.

– System Improvements: Identify opportunities to improve the billing system and processes, including automation or other technological solutions that can enhance efficiency and reduce errors.

– Ensuring Accuracy and Compliance: Regularly audit billing procedures to ensure accuracy and compliance with company policies, accounting standards, and legal regulations.

7. Administrative and General Support:

– Filing and Documentation: Maintain organized records of all financial documents, including invoices, receipts, and payment confirmations. Ensure that all files are stored securely and can be accessed when required.

– Assist with Audits: Support the accounts and finance team during internal or external audits by providing accurate billing records, reports, and supporting documentation.

– General Accounting Support: Provide additional support to the finance team by assisting with general accounting tasks, such as reconciling bank statements, processing payments, and managing petty cash transactions.

Required Skills and Competencies-Billing Executive job in Sector 58 

1. Attention to Detail: Accuracy in billing and financial transactions is critical. The Billing Executive must be detail-oriented to avoid discrepancies and errors in invoicing and payment processing.

2. Strong Analytical Skills: Ability to analyze financial data and generate reports to track payment collections, billing discrepancies, and tax compliance.

3. Excellent Communication Skills: Strong verbal and written communication skills are essential for interacting with customers, resolving queries, and working effectively with other departments.

4. Time Management: The ability to handle multiple tasks and meet deadlines is crucial in a fast-paced billing environment. The Billing Executive must manage workload efficiently to ensure timely billing and payment collection.

5. Proficiency in Billing Software: Experience in using accounting software such as Tally, SAP, or other ERP systems is essential for managing billing operations.

6. Knowledge of Tax Laws and Regulations: A solid understanding of GST, VAT, and other applicable tax laws is necessary to ensure compliance and accurate billing.

7. Problem-Solving Skills: The ability to identify and resolve billing discrepancies, customer disputes, and system issues is essential for maintaining smooth billing operations.

8. Teamwork and Collaboration: The Billing Executive must work closely with the accounts, sales, and procurement teams to ensure that billing operations are aligned with the company’s financial goals.

Qualifications and Experience-Billing Executive job in Sector 58 

– Education: A Bachelor’s degree in Commerce, Accounting, Finance, or a related field is required.

– Experience: The ideal candidate will have 2-3 years of experience in a similar role, preferably in the manufacturing industry.

– Technical Skills: Proficiency in accounting software such as Tally, SAP, or similar ERP systems is required. Strong Excel skills are also essential for reporting and data analysis.

How to Apply-Billing Executive job in Sector 58 

Interested candidates can apply by submitting their resume and cover letter to [email protected] or through the company’s website. We look forward to welcoming a dedicated and detail-oriented Billing Executive to our team.

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com

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