Job Description: Billing Executive job in Whirlpool Chowk

www.makhijaplacement.com

Company Overview-Billing Executive job in Whirlpool Chowk

Billing Executive job in Whirlpool Chowk | Trading Company is a well-established trading company located in Whirlpool Chowk, Faridabad, Haryana. We specialize in the trading and distributing various goods and commodities, catering to a diverse clientele across multiple industries. Our company is known for its commitment to quality, efficiency, and reliability, ensuring that our clients receive the best products and services.

As a trading company, we handle a high volume of transactions daily, and accurate billing is critical to our operations. To support our growing business, we are looking for an experienced and detail-oriented Billing Executive to join our finance team. The Billing Executive will play a key role in ensuring that all financial transactions are accurately processed and recorded, contributing to the smooth functioning of our business operations.

Job Summary-Billing Executive job in Whirlpool Chowk

The Billing Executive at Trading Company will manage the billing process, including generating invoices, maintaining accurate records, reconciling accounts, and ensuring timely client payments. The ideal candidate should have 2-3 years of experience in billing, accounting, or finance, with a strong understanding of billing processes in the trading industry.

This role requires a high level of accuracy, attention to detail, and the ability to work under pressure. The Billing Executive will collaborate with other departments, including sales, procurement, and accounts, to ensure that all transactions are processed efficiently and without errors. This position offers a great opportunity for career growth in a dynamic and fast-paced environment.

Key Responsibilities-Billing Executive job in Whirlpool Chowk

1. Billing and Invoicing
– Generating Invoices: The Billing Executive will be responsible for preparing and generating accurate invoices for all sales transactions. This involves verifying product details, quantities, prices, and applicable taxes before issuing the invoice to the client.
– Processing Sales Orders: You will ensure that all sales orders are processed correctly and that corresponding invoices are issued promptly. This includes ensuring that the sales order matches the delivery receipt and customer purchase order.
– Verifying Billing Information: The Billing Executive must cross-check billing data with purchase orders, delivery notes, and contracts to ensure accuracy. Any discrepancies must be identified and rectified before finalizing the invoice.
– Maintaining Billing Records: You will maintain organized and up-to-date records of all invoices, receipts, and related documents, both in physical and digital formats. This includes filing all relevant documents in an easily accessible manner.

2. Payment Collection and Account Reconciliation
– Payment Follow-ups: You will be responsible for monitoring and tracking payments from clients. This involves sending payment reminders and follow-ups for overdue payments to ensure that the company receives its dues on time.
– Account Reconciliation: Perform regular reconciliation of customer accounts to ensure that billing records are accurate and up-to-date. You will resolve any discrepancies in the accounts by coordinating with the accounts and sales teams.
– Processing Credit Notes: In cases where there are billing errors, product returns, or price adjustments, you will be responsible for issuing credit notes and ensuring that they are recorded correctly in the system.
– Processing Payments: Coordinate with the finance team to ensure that payments are processed and recorded accurately. You will also be responsible for ensuring that payments are allocated to the correct invoices.

3. GST and Tax Compliance
– GST Invoicing: Ensure that all invoices generated comply with GST regulations and include the correct tax amounts. You will also be responsible for maintaining proper documentation for all GST-related transactions.
– Filing Tax Returns: Work with the finance team to assist in filing periodic tax returns, ensuring that all billing records are accurate and compliant with local and national tax regulations.
– Tax Documentation: Maintain accurate records of all tax-related documents, such as GST returns, and ensure that they are filed in accordance with regulatory requirements.

4. Customer Communication and Coordination
– Responding to Customer Queries: The Billing Executive will handle any queries or concerns from customers related to billing. This includes clarifying any discrepancies in invoices, explaining payment terms, and resolving any billing issues in a timely and professional manner.
– Coordination with Sales and Accounts Teams: You will work closely with the sales and accounts teams to resolve any discrepancies between orders, invoices, and payments. This includes collaborating on sales orders, purchase orders, and customer accounts to ensure that all billing details are accurate.
– Maintaining Client Relationships: You will be responsible for maintaining positive relationships with clients by addressing their billing concerns and ensuring that their experience with the company is smooth and efficient.

5. Reporting and Data Analysis
– Generating Billing Reports: The Billing Executive will prepare and present regular reports on billing activities. These reports will include data on outstanding invoices, payment collections, overdue payments, and any discrepancies or issues.
– Invoice Aging Reports: You will generate aging reports that detail overdue invoices and help the company track outstanding payments. These reports will be shared with the management team to inform decision-making.
– Analyzing Data for Improvements: You will analyze billing data to identify trends, issues, or opportunities for improvement in the billing process. Based on this analysis, you will make recommendations to improve efficiency and reduce billing errors.

6. Software and System Management
– Billing Software: The Billing Executive must be proficient in using accounting and billing software, such as Tally, SAP, or other ERP systems, to generate invoices, track payments, and maintain financial records.
– System Improvements: Identify opportunities to improve the company’s billing system. This could include implementing new software, streamlining existing processes, or introducing automation to enhance efficiency and reduce manual errors.
– Data Accuracy and Compliance: Regularly audit billing records to ensure accuracy and compliance with company policies and legal requirements. You will be responsible for making any necessary corrections to maintain accurate records.

7. Administrative Support
– Documentation: The Billing Executive will maintain organized records of all financial documents, including invoices, receipts, and payment confirmations. This ensures that all files are securely stored and can be easily accessed when needed.
– Audit Support: Provide support during internal and external audits by supplying accurate billing records, reports, and supporting documentation as required.
– General Accounting Assistance: You may assist with general accounting tasks, such as bank reconciliations, payment processing, and petty cash management, as required.

Required Skills and Competencies:

– Attention to Detail
– Strong Analytical Skills
– Effective Communication
– Time Management
– Proficiency in Billing Software
– Knowledge of GST and Tax Laws
– Problem-Solving Skills
– Teamwork and Collaboration

Qualifications and Experience-Billing Executive job in Whirlpool Chowk

– Education: Bachelor’s degree in Commerce, Accounting, Finance, or a related field
– Experience: 2-3 years of experience in a similar role, preferably in a trading or financial services environment
– Technical Skills: Proficiency in accounting and billing software such as Tally, SAP, or other ERP systems is essential. Strong Excel skills are also required for reporting and data analysis.

How to Apply-Billing Executive job in Whirlpool Chowk

Interested candidates are encouraged to apply by submitting their resume and cover letter to [email protected] or through the company’s website. We look forward to reviewing applications from qualified and motivated individuals who are ready to contribute to the success of our trading company.

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:[email protected]
🌐:-www.Makhijaplacement.com

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