Job Description: Office Admin job For Fresher Female

www.makhijaplacement.com

Company Overview-Office Admin job For Fresher Female

Office Admin job For Fresher Female Manufacturing Company is a reputable manufacturing company based in Sector 27, Faridabad, Haryana, specializing in producing high-quality industrial components and machinery. With a focus on innovation, efficiency, and customer satisfaction, we have successfully established ourselves as a leader in the industry. We are committed to fostering a positive work environment that promotes growth, development, and collaboration.

As part of our efforts to ensure smooth day-to-day operations, we are seeking a dynamic and organized individual to join our team as an Office Admin. This role is ideal for freshers who are looking to start their career in office administration, develop organizational skills, and gain valuable experience in the manufacturing sector.

Job Summary-Office Admin job For Fresher Female

The Office Admin will play a crucial role in ensuring the efficient operation of the office by managing administrative tasks, coordinating with different departments, and providing support to the management team. The ideal candidate should be a proactive, detail-oriented individual with strong communication and organizational skills. While prior experience is not required, a willingness to learn and adapt quickly is essential.

The Office Admin will be responsible for handling a variety of office duties, including maintaining records, answering phone calls, managing office supplies, assisting in the coordination of meetings, and supporting HR and finance functions. This position provides an excellent opportunity to gain hands-on experience in office management and grow within the company.

Key Responsibilities-Office Admin job For Fresher Female

1. Administrative Support
– Front Desk Management: Greet visitors, clients, and employees as they enter the office, ensuring a positive and professional experience. You will be the first point of contact for any inquiries or concerns, and you’ll direct visitors to the appropriate department or personnel.
– Handling Phone Calls and Emails: Manage incoming calls, take messages, or direct calls to the appropriate departments. Respond to emails promptly, addressing queries and ensuring that they are forwarded to the right people if necessary.
– Scheduling and Coordinating Meetings: Arrange meetings, appointments, and conference calls for management and staff. This includes booking meeting rooms, preparing meeting materials, and sending reminders to attendees.

2. Office Supplies and Inventory Management
– Managing Office Supplies: Keep track of office supplies like stationery, paper, and other materials. Ensure that supplies are always stocked and place orders as necessary to avoid any disruptions in workflow. You will be responsible for maintaining relationships with vendors to get the best deals and timely deliveries.
– Equipment Maintenance: Ensure that office equipment like printers, copiers, and computers are functioning properly. If any equipment needs maintenance or repair, you will coordinate with service providers to address issues promptly.

3. Documentation and Filing
– Maintaining Records: Keep accurate records of office activities, such as employee attendance, meeting minutes, office expenses, and correspondence. Ensure that both physical and digital documents are organized and easily accessible.
– Filing and Archiving: Develop and maintain an efficient filing system for important documents, both in hard copy and electronic format. Ensure that all documents are filed properly and archived for easy retrieval when required.

4. Coordination with Departments
– Interdepartmental Communication: Act as a liaison between different departments to ensure smooth communication and coordination. For example, you may coordinate between the HR, finance, and production departments to facilitate administrative processes.
– Assisting HR Functions: Support the HR team in tasks such as maintaining employee records, coordinating interviews, onboarding new employees, and organizing employee engagement activities. You may also assist with payroll processing and leave management.
– Assisting Finance Functions: Work closely with the finance team to ensure that office expenses are tracked and accounted for. You may be responsible for handling petty cash, preparing expense reports, and submitting invoices for payment.

5. Office Cleanliness and Organization
– Maintaining Office Cleanliness: Ensure that the office is clean, well-organized, and presentable at all times. You will coordinate with housekeeping staff to maintain cleanliness and ensure that common areas like the reception, pantry, and meeting rooms are well-kept.
– Workspace Organization: Keep all workstations and common areas clutter-free. This includes organizing files, sorting mail, and ensuring that any office materials are stored in their designated places.

6. Event and Travel Coordination
– Event Planning: Assist in organizing company events, workshops, and training sessions. This may include arranging catering, sending out invitations, and managing event logistics to ensure that everything runs smoothly.
– Travel Arrangements: Handle travel arrangements for employees and management, including booking flights, arranging transportation, and reserving accommodations. Ensure that all travel-related documents are organized and provided to the travelers in a timely manner.

7. Customer and Vendor Relations
– Customer Support: Assist in handling customer inquiries or complaints by providing information or directing them to the appropriate person or department. Ensure that customers receive a timely and satisfactory response to their queries.
– Vendor Coordination: Liaise with vendors and service providers to ensure that office supplies, equipment, and services are delivered as per the agreements. You will maintain good relationships with suppliers to ensure timely and cost-effective procurement.

8. Compliance and Safety
– Office Compliance: Ensure that the office complies with company policies and government regulations, including fire safety, data protection, and workplace health and safety standards.
– Safety Protocols: Implement and maintain safety protocols within the office. Ensure that emergency exits are clear, fire extinguishers are available, and employees are aware of evacuation procedures in case of an emergency.

9. Learning and Development
– Continuous Improvement: As a fresher, you will be expected to continuously learn and improve your skills. Take advantage of any training opportunities provided by the company to grow in your role.
– Feedback and Adaptation: Be open to feedback from colleagues and supervisors, and make the necessary adjustments to improve performance and efficiency. Your ability to learn from experiences and adapt will be key to your growth in this position.

Required Skills and Competencies-Office Admin job For Fresher Female

– Communication Skills: Strong verbal and written communication skills to interact with employees, management, clients, and vendors professionally.
– Organizational Skills: Ability to prioritize tasks, manage time effectively, and handle multiple responsibilities efficiently.
– Attention to Detail: High attention to detail when handling records, documentation, and communication.
– Problem-Solving Skills: Proactive and able to find solutions to challenges that arise during office operations.
– Team Collaboration: Ability to work well with others, contribute to team efforts, and maintain a positive work environment.
– Technical Proficiency: Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. Familiarity with administrative tools and office equipment.
– Adaptability: Willingness to learn and adapt to new tasks, systems, and responsibilities as the role evolves.
– Customer Service Orientation: Friendly and professional demeanor when interacting with clients, vendors, and employees.
– Self-Motivation: Ability to work independently and take initiative in ensuring that tasks are completed efficiently.

Qualifications and Experience-Office Admin job For Fresher Female

– Education: Bachelor’s degree in Business Administration, Commerce, or any related field.
– Experience: Freshers are welcome to apply. Previous internships or part-time jobs in administrative roles will be considered an advantage but are not required.
– Technical Skills: Familiarity with Microsoft Office tools (Word, Excel, PowerPoint) and office management software.

How to Apply-Office Admin job For Fresher Female

Interested candidates are invited to submit their resumes and cover letters to Info@makhijaplacement.com or apply directly through our website https://www.makhijaplacement.com/. We are excited to hear from enthusiastic individuals who are eager to start their career in office administration.

Makhija Placement
☎️:- +91-9136437977, 8920508558
📧:-info@makhijaplacement.com
🌐:-www.Makhijaplacement.com

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